Healthbox is Hiring: Operations Coordinator

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Position Overview

Role: Operations Coordinator

Location: Chicago

Submit your application through the HIMSS Career Center to apply.
Healthbox is a healthcare innovation services firm that leading organizations trust with decisions on when and how to build, buy, or partner. Founded in 2010, we were the first to combine investing experience and consulting services in a way that is strategic, objective, and actionable for providers, payors, and others across the industry. Our unique perspective and expertise drive innovation from the inside and out to rapidly deliver dynamic results. Healthbox has evaluated over 3,500 early stage companies for accelerator programs, investment decisions, and sourcing vendor solutions on behalf of industry partners. Our demonstrated ability to identify, develop, evaluate, and advance high-potential ideas has helped organizations build and sustain internal innovation initiatives through commercialization projects and entrepreneurial programs. We are proud to work with healthcare leaders who share our passion for empowering the reinvention of healthcare.

Since March 2018, Healthbox is proud to be a wholly owned subsidiary of the Healthcare Information Management Systems Society (HIMSS), the leading, global professional association in health information and technology.

Your Challenge: Healthbox is seeking a resourceful, driven, organized, and creative new team member to join as Operations Coordinator. The Operations Coordinator will work across the organization to lead administrative functions and provide operational support to Business Development, Marketing, and Events as well as senior leadership. This person will help develop and coordinate internal processes and will serve as the administrative liaison between Healthbox and the HIMSS enterprise. This position reports to the Vice President, and also supports the President. This role is an excellent opportunity within a growing services firm for a professional with a background in administration, event operations, or HR and an interest in healthcare innovation.

The things that you will tackle:

Oversee company communications, including company calendar, information email account, and company voicemail line
Coordinate weekly Team Meetings and other internal meetings as needed
Maintain office area appearance; organize and manage supply inventory
Serve as company liaison to Office & Building Managers
Serve as liaison to HIMSS HR, IT & Finance Departments
Provide administrative and clerical support to management as needed
Coordinate conferences, programs, and special events operations
Support with event marketing and communications efforts
Plan and manage logistics for team outings, retreats, and select meetings
Conduct market and business development research
Input and track new contacts and opportunities in Salesforce
Document notes in client meetings as requested
Track and manage metrics from social media and sales platforms
Assist with calendar management and expense filing
Register guests with the building and book meeting rooms

What you will need to be successful:

Highly organized and detail oriented with the ability to manage varied and multiple projects
Proven team player with the ability to lead and follow; ability to manage up, laterally, and outside of the organization
Proactive, efficient, and service-focused with excellent time management skills
Positive, professional, and strong personal presence
Resourceful and creative problem-solver
Exceptional communicator, both written and verbally
High level of respect and discretion for confidential information
Strong technology skills and highly proficient with GSuite Applications and Microsoft Office software including Word, PowerPoint, and Excel
Background or interest in marketing and/or event management a plus
Background or interest in healthcare innovation, technology, or investing a plus

Why we love HIMSS, and why you will, too:

Competitive, comprehensive healthcare coverage.
Generous paid time off, including time off to volunteer!
401K with employer match and profit sharing.
Be Well! Lifestyle reimbursement program.
Tuition reimbursement and professional development programs.

Are you a Changemaker?

We’ll do amazing things for healthcare.

HIMSS is an Equal Opportunity Employer: M/F/Vets/Disabled

Submit your application through the HIMSS Career Center to apply.

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